Thanks for joining the thread, @KimN2.
QuickBooks Online (QBO) and QuickBooks Desktop for Mac are two separate applications. However, both of these applications can use rules to automatically categorize downloaded transactions.
In QBO, you can create rules to automatically categorize transactions for you. The more QuickBooks uses your bank rules, the better it gets at categorizing. After a while, it can even scan transactions and add details like payees.
In QB for Mac, you can set up renaming rules. This makes matching transactions easier if there's a payee from your downloaded transactions that has the same name as one of your vendors. Here’s how you can set this up.
- On the Downloaded Transactions window, click Renaming Rules.
- Select the + button to add a new rule.
- Set up your rules. Choose a condition and enter the text.
- Begins with - this applies to any payee that begins with the text you enter.
- Contains - this applies to any payee that has the text you enter.
- Ends with - this applies to any payee that ends with the text you enter.
- Exactly matches - this applies to any payee that exactly matches the text you enter.
- Select the action for the conditions you set.
- Rename to - this renames the payee to a vendor name you select. If you want to add a new vendor, just enter the name and QuickBooks will prompt you to set up the vendor.
- Don’t rename - the payee isn’t renamed. QuickBooks adds a default list of these “don’t rename” rules for checks, deposits, and withdrawals.
- Click OK when you’re done.
For additional info, you can check out this article: Manage renaming rules for payee names in QuickBooks Desktop for Mac.
You can also review out these articles as you get started with online banking in QB for Mac.
Should you have any follow-up questions or concerns, don't hesitate to post again here in the Community or leave a comment on this thread. Take care and have a good one.
