I understand Quickbooks recommends reducing the gift card liability account by adding negative item lines to the invoice referring to the gift card liability account, but this doesn't work for us due to the way we need to track the gift card usage as an actual payment when importing via the API.

How is the best way to tackle this? I could link the payment deposit account to a clearing account, and then do a monthly GL to clear the account balance and offset the gift card liability account. This would presumably set the correct balances on the accounts. Or is there a better way of doing this?

Thank you.