Thank you this is helpful. I followed the steps for Estimate Invoice > then creating different invoices from this estimate / then payment. I can see how it works. I have a couple of questions leading on from this.
1. I usually create an Invoice in April and then in May the first payment is due (what we call a Place holding fee). This payment we place in a pre-paid tuition account in QB because the income should only apply to the next financial year (where I am, that starts in July). When I created an estimated Invoice I used a line item called Tuition Fee and linked this to the Tuition Fees in my chart of accounts. So when a payment is made the tuition fee account is credited (my income). However, the first invoice I generate from the Estimate Invoice should be linked to the 'pre-paid tuition fee' and not the 'regular tuition fee'. For the first invoice does this mean I need to manually change the invoice line so it says Place holding fee and when payment is made the payment is credited to the pre-paid account? I hope my explanation is clear. The issue is creating an invoice that crosses two financial years and the line item of 'tuition fees' needs to be handled in two different ways.
2. Second, I understand the Estimates Invoice > then creating an Invoice progress. When I create, for example, a second invoice from the estimate (let's say this represents 20%) can I select all my customer (my parents) and do a bulk second invoice generation for all parents based on the estimated invoice. I guess what I am asking is with 250 families (customers) once I create the main Estimate Invoice for each family (each may be different according to grade level of the children etc.), I want to be able to then create Invoices - there would be 5 in total for the year, through a bulk process. It would be a lot of work doing 250 x 5 times a year individually!
Having used QB for 7 years very happy with his product. I feel this will take me to the next level of using QB and if it will help with the handling of invoicing, I feel it will be worth me upgrading. Thank you
