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InTexas
Level 3

Workforce features and W-4 documentation

From this video (

https://quickbooks.intuit.com/learn-support/en-us/payroll-information/view-your-paychecks-and-w-2s-o...) and an email from Intuit, it appears that changes with Workforce are on the horizon.  Two items featured in this video is the ability to change one's bank account(s) for deposits as well as one's withholding.  I can only assume Intuit/Workforce will back-feed these changes to the settings in my payroll module or these features would not be available (True??).

 

What concerns me is changes to withholding that an employee makes that is not clearly documented on the proper form W-4.  IRS clearly states "To know how much income tax to withhold from employees' wages, you should have a Form W-4, Employee's Withholding Certificate, on file for each employee. Ask all new employees to give you a signed Form W-4 when they start work. "  (See https://www.irs.gov/businesses/small-businesses-self-employed/hiring-employees)

 

Plus, payroll audits always include comparing the most current W-4 to actual withholding.

 

With this withholding change feature in Workforce, how does Intuit plan to close this documentation gap?  IRS and my auditors require W-4 documentation!

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