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Replying to:
JoesemM
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Thanks for joining the Community space, @shawkinsbk. I'm here to provide the steps on how to chart multiple reimbursements to a different account. 

 

You can add new accounts to your chart of accounts, and track your reimbursements from there. Before doing so, I would suggest consulting your accountant to ensure you create the correct account and keep your book accurate. If you’re not affiliated with one, you can visit our ProAdvisor page and we’ll help you find one from there. 

 

Here's how to add more accounts to your chart of accounts.

 

  1. Go to the Gear icon⚙ and select Chart of Accounts.
  2. Click New to create a new account.
  3. From the Account Type ▼ dropdown, choose an account type.
  4. From the Detail Type section, select the detail type that best fits the transactions you want to track. 
  5. Give your new account a name. 
  6. Add a description.
  7. In the When do you want to start tracking your finances ▼ dropdown, choose when you want to start tracking the transactions:
  8. Click Save and Close.

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For more information refer to this article:  Add an account to your chart of accounts in QuickBooks Online.

 

Once done, you can now chart the reimbursements to a different account.

 

  1. Go to the Gear Icon.
  2. Choose Payroll Settings.
  3. Select the Preferences tab.
  4. Pick Accounting Preferences.Capture.PNG
  5. In the Wage Expenses Accounts, click the Reimbursements drop-down arrow.
  6. Choose the created account.
  7. Tap OK at the bottom part.

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If you haven't paid your employee in full, you can check their reimbursements. Just run a Transaction detail report to know how much you still owe them.

 

  1. Go to Reports, then search for Transaction Detail by Account.
  2. Open the report, then select Customize at the top.
  3. In the General section, select the Report period ▼ drop-down and choose the range of your transaction.
  4. In the Rows/Columns section, select the Group By ▼ drop-down, then Employee.
  5. In the Filter section, select the Distribution Account ▼ drop-down, then choose the Employee Reimbursement account or the liability account that you created.
  6. Select the Employee ▼ drop-down, then choose your employee's name. Note: If you want the report to show what you owe all employees, leave this set to All.
  7. Select Run report.

 

I'm adding these articles that will guide you with your future task like creating paychecks, running and printing payroll reports in QuickBooks:

 

 

If there's anything else you need help supervising your accounts, you’re always welcome to share them with me. I'll be more than happy to work with you again. Have a great day and take care!

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