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Rose-A
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Good day, js1548.

 

I'm here to help ensure your employees received their W-2 forms.

 

If you're using QuickBooks Desktop Payroll Assisted, we file your W-2 forms for you with the IRS and you can view and print copies of your W-2s beginning January 13 if needed.

 

After that, you can invite your employees to QuickBooks Workforce to view and access their W-2. Here's how:

 

  1. Be sure you’ve installed the latest release and the latest payroll updates.
  2. Click Employees at the top menu bar and choose Manage Payroll Cloud Services. If you don't see this, update QuickBooks.
  3. In the Payroll Cloud Services window, under QuickBooks Workforce, toggle the status to ON.
  4. When prompted, create or confirm a PIN used to send payroll data.
  5. Tap Save Changes and Select Return To QuickBooks in the confirmation window.
  6. Next time you run payroll, upload your paycheck info to Intuit when prompted.

 

You can read through this article to know more about this process: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s and more.

 

However, if you're using QuickBooks Desktop Payroll Basic, Standard, or Enhanced, you'll need to file your W-2s electronically or manually with the IRS, then print and send them to your employees.

 

Make sure to mail Copies B, C, and 2 to your employees. As per the IRS, W-2s must be postmarked by February 1 and received within 7 business days after the postmark.

 

Once done, you need to upload the W-2s at the time you submit them by checking the box Provide employees with secure online access to their W-2 forms on Intuit’s free QuickBooks Workforce site and in Intuit TurboTax.

 

To know more about accessing employee's W-2s, you can go through the following pointers below. It contains more details on how and when to view these forms in QuickBooks Desktop as well as a link to correct the W-2:

 

Get answers to your W-2 questions.

When will my W-2s be ready?

 

Stay in touch if you have other W-2 concerns or questions about QuickBooks. I’ll be around to answer them for you. Have a great rest of the day.

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