I'd be happy to walk you through the steps, mygatorcleaning.

Regardless of the current employee status, you can generate their W-2 as long as they have paychecks recorded during the year. Before doing so, make sure the following information is correct:

• Names, address, and social security numbers.
• Retirement plan eligibility.

Then, follow these steps to get the form:

1. Go to Taxes > Payroll Tax.
2. Under Forms, click the Annual Forms link.
3. Scroll down at the bottom and select W-2, Copies B, C & 2. If prompted, tell us whether or not one or more employees were active participants in a retirement plan during the tax year.
4. Choose the Report period and then press the View button.

Please see these sample screenshots for a visual reference:

You can check out these articles for more details:

• Common year-end questions and answers
• Print your W-2 forms

For more information about year-end guides, you can open this article: Year-end checklist for QuickBooks Online Payroll.

Please keep me posted if you have other questions with QuickBooks Online Payroll. I'm always around to answer them. Have a great day!