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Hello and welcome to the Community, @mpe309.
I'm here to provide some clarification on your questions regarding the W2 form in QuickBooks Online (QBO). The Employer Copy (Copy D) is an exact replica of the version (Copy A) sent to the Social Security Administration. Copy A is what was sent when you elected to E-file in QBO, and Copy D is available to be printed for your own personal records. If you'd like to check the filing status of these forms, follow the steps below:
Checking E-File or E-Pay Status
- From QuickBooks Online, navigate to the Taxes tab and select Payroll Tax.
- Select Annual Forms.
- Click on the W-2, Copies A & D link and verify the status under E-file Status.
We offer plenty of additional information on this in our guides on Preparing and Filing W-2 Forms and Checking the E-file or E-Pay Status. You can also check out the brief video demonstration I've included below for a visual example:
With these steps, you can be certain that the SSA has received and is processing your employee's W2 forms. Please keep in touch with me here for all of your QuickBooks needs, I want to make sure you're taken care of. Thanks for reaching out and have a wonderful rest of your day.