Hi there, @MillCity Hardscape.

I'll help you make your employee inactive. You can see the Pencil icon when you click the employee name. However, I can show you another way on how to make your employee inactive.

Here's how:

1. In your QuickBooks, go to the Payroll menu at the left navigation pane.
2. Choose the Employees tab.
3. From there, find the employee you want to inactive, then at Action column, choose the Edit drop-down.
4. Select Make Inactive.
5. A pop-up notification will appear, just click Yes.

You'll want to enter additional information in your employees, feel free to check out this article: Add and use notes.

Click the Reply button if you have other concerns. I'd be here to help you out. Have a great day!