Birthdates are not required when electronically processing Forms W-2 for 2024, Steve. Let's explore this topic together to clarify why you're asked for birthdates for existing employees.
The Form W-2 doesn't include a field for employees' date of birth. However, it's required when setting up an employee in QuickBooks Desktop to determine if you're eligible for related benefits and accurate tax calculation. This is why the system keeps on asking you to add one.
Here's how to update an employee's info:
- Click the Employees menu, then Employee Center.
- Locate the worker on the list and double-click on it.
- Select the Required Info tab or Personal tab, depending on what's available based on your payroll service.
- Provide the birth date on its designated field.
- Hit OK once done.
For more information, refer to this article: Edit or change employee info in payroll.
Additionally, this material contains complete instructions on processing and submitting your W-2s with QuickBooks: File your W-2 and W-3 forms.
Moreover, you can review your past payroll tax payments and forms with the guide of this resource: View your previously filed tax forms and payments.
We're always available in the Community if you have any other concerns regarding the required information on Form W-2 in QuickBooks Desktop Payroll. Please submit your queries using the Reply button below, and we'll respond to you promptly.
