Hi there, kati. I'm here to share some insighst about making your employee inactive.
In QuickBooks Online Payroll, we have two ways to remove an employee from the list: deleting or changing their employment status.
If you plan to delete an employee, make sure there's no pay history, timesheet data or paychecks linked to their name. It'll prevent you from removing them.
Here's how you can delete your employee:
- Go to Payroll, then select Employees.
- Select the employee's name. If the employee isn't on the list, select All employees from the Active Employees dropdown.
- Select the employee you want to delete.
- From Actions, select Delete employee.
- Select Yes.
In case you want to keep their records, it would be best to only edit their employment status.
You're more than welcome to drop by again if you have other questions about managing employees or payroll. If you need assistance handling your payroll taxes, entries, and lists, please let us know, and we'll chime in to help again.
