Hi there, @krushnaakash. We'll share details about duplicate transactions inside QuickBooks Online (QBO) and how to prevent them from appearing in your account.
Duplicate shows because your bank account is in sync with your QBO company. That said, when you create paychecks, they'll also appear in your register. In this situation, you can either match it with the transaction or exclude it manually to prevent it from staying in your register. However, if you wish not to deal with them manually, you can consider creating a bank rule that allows you to match bank transactions automatically inside the program. We'll write down the steps below:
- Go to the Gear icon, then select Rules.
- Select New rule.
- Enter a name in the What do you want to call this rule? field.
- From the Apply this to transactions that are ▼ dropdown, select Money in or Money out.
- From the in ▼ dropdown, select a bank or credit card account, or select All bank accounts.
- Set the rule conditions. You can set a single rule with up to 5 conditions. Set and include the following, then select + Add a condition.
- In the Conditions fields, specify whether the rule applies to Description, Bank text, or Amount. Then select Contains, Doesn't contain, or Is exactly to decide how QuickBooks applies the rules.
- Select the settings for the rule. Select the Transaction type, Category, Tags, and the Payee to apply.
- Click Save.
- (Optional) To reorder your bank rules priority, select reorder and drag the rule to your desired order. The rule with the highest priority will always be applied first.
See this page for further instructions: Set up bank rules to categorize online banking transactions in QuickBooks Online.
Furthermore, here's an article to help you reconcile an account and fix a reconciliation inside the program:
You can inform us in the comment section if you need help managing payroll expenses inside QuickBooks. As always, we'll be around to assist you once again. Kee safe
