You don't have to manually add the city information to the Excel sheet before clicking the Start Interview option while creating your W-2s in QuickBooks Desktop (QBDT) Payroll, BrandonK1. I'll provide more details about this so you can prepare and file your payroll forms accordingly.
W-2s are generated based on your payroll setup. From your description, you may have overlooked setting up a particular city tax item for Kansas. As a result, the form doesn't display any data for it. To do so, here's how:
- Go to Lists, then Payroll Item List.
- Select the Payroll Item dropdown, then New.
- Click Custom Setup.
- Follow the on-screen instructions to complete the process.
After that, make the required adjustments to correct your payroll tax return. Then, file your state W-2s with QBDT Payroll.
Once everything is all set, you may want to check out this article to further guide you in preparing your tax forms in QBDT Payroll: Year-end checklist for QuickBooks Desktop Payroll.
Please let us know in the comments if you have other payroll and Form W-2 concerns or questions about federal and state taxes in QBDT Payroll. We'll get back to you right away to assist you further.
