Hi sharieb,

I can see that you're dealing with some complex accounting challenges related to benefits, vacation accrual, and deductions in your non-profit organization.

To ensure that your records match what is being deducted from your accounts, you may need to create detailed accounting entries for each type of deduction, including benefits and vacation accrual. This could involve tracking accrued vacation in your books and recording when it's paid out on quarterly reports. It would be helpful to work closely with your accounting team or a professional accountant to ensure that your records accurately reflect the deductions from your accounts.

I'm sharing this article for your additional reference: Set up manual payroll without a subscription in QuickBooks Desktop.

If you have other questions in mind, feel free to go back to this thread. Take care and have a good one!