Hello there, Ralph. I'm here with some information and steps so we can get rid of the error message you're encountering and successfully use an IIF file to load your timecards.
Based on the error message you've stated, the name you're trying to import has already been listed, which will cause it to be duplicated if you import an identical one.
With that being said, I'd recommend confirming if the mentioned employee is already inactive and renaming it.
Here's how you can rename an employee:
- Go to the Employees menu then select Employee Center.
- From the Employees drop-down, select All Employees to show all, including inactive ones.
- Right-click the name of the employee.
- Edit the employee's name then hit OK to save the changes.
By renaming the duplicate name, you should be able to successfully import the timecards without an error message.
On the other hand, if the mentioned name isn't inactive, I'd recommend renaming the one that you're going to import. You can check out this article for a step-by-step process: Edit an IIF file.
Additionally, if the mentioned name isn't an employee, you can go ahead and find the name from the Lists menu of your QuickBooks Desktop and rename it.
Moreover, I've included an article that'll help you learn more about the maximum number of list entries you can make in QuickBooks Desktop: Maximum number of list entries (list limits and custom fields).
I want to ensure that all of your concerns are addressed properly. Should you need any more help with importing timecards using an IIF file into QuickBooks Desktop, you can always ask your question here by hitting the Reply button or starting a new thread. Stay safe!
