Hi @Lesli A. I understand why you want to enter the same SSN for two employees' profiles.
The latest update allows you to stay compliant with your state. While it isn't advisable to use a workaround, especially when creating two employee profiles in the system and slightly changing their name, this can cause several issues with your tax forms.
For this reason, we recommend running a separate paycheck for each state or work location for a particular employee. You'll have to edit your employee's payroll state tax info before creating another paycheck, ensuring the system tracks state taxes correctly and get accurate W-2 form details.
For example, after submitting payroll for Missouri, you'll have to edit the worked and withholding state taxes to Kansas in the employee's Payroll Info. Doing this, you'll no longer have to create two employee profiles with the same SSN.
Let me show you how:
- Select Employees and then go to the Employee Center.
- From the Employees tab, double-click the worker's name.
- Go to the Payroll Info section.
- Select the Taxes button and go to the State tab.
- Change State Worked and State Subject to Withholding section to KS.
- (Optional) Edit Federal and Other tabs information.
- Hit OK and then click OK.
This way, you can run another scheduled or unscheduled payroll for that particular employee's worked state. Then you'll want to review the paycheck details while running payroll by clicking Open Paycheck Details before you submit it from the Review and Create Paychecks window.
In addition, I'm sharing these articles for more insights into taxes and forms that we handle, editing employee details, and running payroll reports:
I'm still all ears if you need further assistance with handling employee information and running worker's payroll who works with different states. Just place your reply below, and I'll come around to help. Thanks, Lesli!
