Thanks for chiming in on this thread, Vonda.
I'm here to help you figure out why the reported and calculated taxable wages in QuickBooks Desktop (QBDT) and the state differ.
Since there's a discrepancy in the taxable wages, it's likely that some employees aren't set up for Florida State Unemployment Insurance (SUI). Also, it's possible that certain contributions or deductions were inadvertently subject to SUI.
First, you'll have to determine the disparities by running the Payroll Checkup or Payroll Summary reports.
To fix the reported amounts in QBDT, you can perform a liability adjustment per employee. Make use of the generated reports so you'll know which employees to adjust. Here's how:
- Go to Employees, select Payroll Taxes and Liabilities, then click Adjust Payroll Liabilities.
- Select the last paycheck date of the affected month or quarter in the Date and Effective Date sections.
- To correct your employee's YTD information, select Employee Adjustment in the Adjustment is for: section. Then, choose the employee's name. Do this even if the item being adjusted is company-paid.
- Under the Item Name column, select the payroll item you want to adjust.
- Enter the Amount of the adjustment.
- Enter the amount under the Income Subject to Tax column if you need to make a wage base adjustment.
- Enter a note in the Memo field about the adjustment for reference.
- Select the Accounts Affected, then click OK.
- Select OK to close the Affect Accounts window.
- Select Next Adjustment if you have additional employees to enter an adjustment for. Otherwise, click OK to save the changes.
For more information, please visit this link: Adjust payroll liabilities in QuickBooks Desktop Payroll.
Moreover, QBDT allows you to view and print previous forms. The steps to access your tax forms depend on if you e-file the form or print and file manually. Please refer to this article: Access payroll tax forms and tax payments.
If you have any additional queries concerning filing quarterly taxes, please reach out to us at any time. We're here to assist you in any way we can. Stay safe.
