Hi LDCBooster1.
You can remove an employee's profile from QuickBooks if they don't have any pay history or paychecks. Employees with paychecks or pay histories can't be deleted because the information should be kept for your records.
Instead, you may
change their status. Here are the steps:
- Go to Payroll, then Employees.
- Select your employee. If the employee isn't on the list, select All employees from the Active Employees ▼ dropdown.
- From Employment details, select Start or Edit.
- From the Status ▼ dropdown, select the appropriate status: Terminated, Paid Leave of Absence, Unpaid Leave of Absence, Deceased. Select Not On Payroll if you layoff or furlough an employee
- Select Save.
Furthermore, QBO Payroll offers a variety of payroll reports. This will provide you with some helpful information about your company and employees. See this article for information on how to access them: Reports available in QuickBooks Online Payroll.
Let me know if you have further questions about handling payroll in QBO.
