I replied to mod with the issue. I don't think this is COA issue or categorization. We are not using journal entry as it's a small enough business that i don't need to split hairs. I simply want to understand my total payroll expense and i do separate them for wages, taxes and admin fees. That is sufficient for us. The issue is that one transaction comes as income instead of expense in the banking transaction list. I need to be able to flip the sign in QuickBooks to make everything work fine. It did work few months ago.