Welcome to the QuickBooks family, MBear.
I'd be happy to share information with you on how to link a deposit to your invoices.
To start, let's check a few things before linking a deposit to an invoice. These are the following:
- Ensure you've created an invoice for the customer.
- Verify that the payment hasn't been entered and linked to the invoice.
- Make sure the payment was entered through Bank Deposit and not through Receive Payment.
Once verified, let's find the deposit entry on your bank register, here's how:
- In the left menu, click Accounting.
- Go to the Chart of Accounts tab.
- Locate the account you deposited the payment to and select Account history.
- Find and select the correct deposit.
- Click Edit.
- In the Add funds to this deposit section, find the deposit.
- Choose the Received From ▼ dropdown, and select the customer the deposit was from.
- In the Account ▼ dropdown, select Accounts Receivable.
- Choose Save and Close.
After that, to apply the deposit entry as an invoice payment, let me show you what to do:
- In the left menu, click the + New button.
- Choose Receive Payment.
- Select the Customer from the ▼ dropdown.
- In the Payment date field, enter the day you received the payment.
- Go to the Outstanding Transactions section, select the invoice you need to mark as paid.
- Under Credits, select the deposit.
- Select Save and Close.
That's it! You're now able to link a deposit to an invoice.
For additional reference, I'm adding some articles which you may find helpful in the future:
Should you have additional questions about managing your transactions, let me know in the comments. I'm always here to help.
