Hello there, dgmarshall2002.
Thank you for providing complete information on how you record your deposits to keep your QuickBooks account up to date.
The deposit transaction amount will show as negative based on the category type or the posting account where you deposit them.
Once the account category is income, then the Bank deposit will result in a positive value. If it's categorized under expense, then it'll result in a negative total because it'll be deducted to your account. You can check each of your deposit accounts to verify where they're categorized by pulling up the Deposit Detail report.
- Go to the Reports menu.
- Type Deposit in the search box, then select Deposit Detail.
- Set the Report period.
- Click Run report.
- Locate and click the Deposit under the Transaction Type column.
Once done, you'll be routed to the Bank Deposit transaction window. From there, double-check the account you used when you make your deposit.
To keep your accounts accurate, I'd suggest doing reconciliation every month to detect discrepancies. You can refer to this article for the detailed steps: Reconcile an account in QuickBooks Online. It also contains information on how you can change your past reconciliations in QuickBooks.
Please let me know if you have other concerns. I'm just around to help.
