I'm glad to know you tried finding an article before posting here, Amanda. We can still follow the same steps to make a deposit, but we'll use specific accounts on other transactions. I'll walk you through the steps.

Before we start, I assume that you've already recorded the travel expense as a check or a paid bill. If not please do so, and take note of the account you used because we'll use it later. In my example, I wrote a check to American Airlines and used the Travel Expense account.
 

When recording the reimbursement check, we'll want to make a deposit since it will be returned to your business account. In this transaction, we'll also use the Accounts Payable account since we will tag the vendor's name to show that it was coming from them.

1. From the Banking menu, select Make Deposit.
2. Select the name of the vendor, choose Accounts Payable, enter a memo, and enter the amount, as shown below.
   
3. Click Save & Close.

Since we tagged the vendor's name, the deposit transaction will also post as a credit to the vendor profile, which shouldn't be. Therefore, we will remove and use it to offset the travel expense we recorded first. We'll do this via journal entry. You can have an accountant check this transaction to make sure you get the correct accounting.

1. Click the Company menu.
2. Choose Make General Journal Entries.
3. On the first line, select Accounts Payable account, enter the amount in the Debit field and tag the vendor in the Name field.
4. On the second line, select the expense account you use (Travel Expense in my case) and enter the amount in the Credit field.
   
5. Enter a memo for your reference, and click Save & Close.

After the steps above, you can pull up a Vendor Balance Detail report to see how the transactions reflected in the vendor's account. You can also run a quick report of the travel expense account you used.

If you need help recording reimbursements or other entries that you find a little bit challenging, feel free to visit us back in the Community.