I can see the benefit of aligning deposit dates with actual fund clearing. I'll share information on how QuickBooks handles this and modify the deposit to make it accurate, @AmandaKo.
QuickBooks Payments automatically sets deposit dates to match payment dates for streamlined accounting. This reduces manual entry and errors, ensures consistency, and speeds up recording. To set the correct deposit dates, adjust them manually or use the Undeposited Funds account.
Let me walk you through the process of changing the posting account:
- Go to Sales and select Customers.
- Open the customer profile with the payment.
- Find and open the Receive payment transaction by clicking the View/Edit button.
- Choose UF or Payments to deposit in the Deposit To dropdown.
- Click Save and close.
- A prompt message will appear, click Yes.
I've also included a detailed resource about working with payment deposits which may come in handy moving forward: Common questions about payments deposits
In addition, these resources will guide you on how to handle delayed deposits and look for missing entries:
Let us know if you have more payment and deposit concerns. We're always here to help. Stay safe.
