Hi @srudesal,

It would be beneficial to keep data permanently within QuickBooks Online. This way, you'll be able to keep a copy of your records for future purposes.

It's a crucial task that every business would need to secure for tracking cash flow and other information. Allow me to chime in and share some information about our product.

Unlike QuickBooks Desktop, QBO is a cloud-based version of accounting software. We back your data up with the same level of security used by banks and financial institutions online.

That's why there's a limit to storing your data for one year after you cancel your subscription. As a workaround, export your reports and lists to your local hard drive.

Also, I recommend sending feedback about this directly to our product engineers. We constantly provide updates, and they might consider making changes to the feature in the future.

Here's how:

1. Click the Gear icon in the upper-right corner.
2. Select Feedback under Profile.
3. Share your feedback.
4. Hit Next to submit.

With the Online version, we keep your data safe and secure. To learn more about how it works, I've included this article: Do I need to back up my data with QuickBooks Online?.

Keep us posted if you need anything else regarding using our QuickBooks products or acquiring data. I'll be right here to lend a hand. Have a great day.