Deleting a company file in QuickBooks Desktop is a different process from QuickBooks Online, @pharmacyshop.

In the Desktop version, you can create a brand new company file or use your existing company to create a basic framework for new ones.

To start, you’ll want to make a copy of your existing company file. I’m glad to show you the steps.

1. Open QuickBooks Desktop and the company file you want to copy.
2. Press F2 to open the Product Information window and check where your company file is saved on your computer.
3. You can also create a backup and use it to restore your company.
4. Rename the file and then save it to a unique folder.

Once done, you’ll need to remove the transactions to start fresh. Here’s how:

1. Open your new company file and review it.
2. Go to the File menu and hover over Utilities.
3. Select Condense Data. If you receive a message about removing budget data, click Yes.
4. In the Condense Data window, select All Transactions and press Next.
5. Follow the on-screen instructions to remove the copied transactions.

You can run a Transaction List by Date report to ensure accounts are completely empty after condensing your file. See this article for more information: Create new company files from existing ones in QuickBooks Desktop.

I’ve included this reference in case you want to consolidate your reports from multiple companies: Combine reports from multiple company files.

Don’t hesitate to tap the Reply button below if you have more questions about managing your QuickBooks account. We’ll be here to help. Have a great day and always take care!