Hello @JMF,

Let me help share insights on how updating QuickBooks works. You can set it up to automatically download the latest release of your QuickBooks year version. But the administrator still needs to log in to initiate the installation process.

This is the reason why you'll see a prompt based on the screenshot below when opening QuickBooks. Learn more about how you can update QuickBooks with this article: Learn how to keep your software up-to-date so you always have the latest features and fixes.

Additionally, you can also browse for the content of this helpful article in case you'll bump into errors while using QuickBooks: Learn what you can do if there's an error prompt in QuickBooks Desktop.

If there's anything else that I can help you with, please let me know in the comment below. I'll be here to assists you. Stay safe and well!