Thanks for visiting the Community space, Ravi. I've got the details you need when splitting a single check payment among multiple contractors in QuickBooks Online (QBO).
Currently, the program doesn't have a built-in feature to split a downloaded payment transaction among multiple contractor records. Each transaction is designed to be linked to only one contractor to maintain accurate records and simplify reconciliation.
Alternatively, you can allocate payment to multiple contractors by issuing separate checks individually. This step ensures each contractor receives the correct amount while maintaining accurate financial records. I’d be happy to walk you through the process.
First, exclude the downloaded transaction from the For Review tab to avoid duplicates. Here' how:
- Go to Transactions, then select Bank transactions.
- Click the For Review tab.
- Tick the checkbox of the transactions to exclude.
- Hit Exclude.
Next, pay your contractors individually by following these steps:
- Go to Payroll and select Contractors.
- Select the dropdown next to the contractor's name and then Write check.
- From the Bank account dropdown, select the account the check withdraws money from.
- Complete the check fields you need.
- Choose the Print check option if you want to open the check queue to print now. Or select the Print later checkbox if you want to print the check later.
- Click Save and new to create another check for another contractor Or the Save and close button to close the check window.
I've also included these articles for a more detailed guide of the process:
On the other hand, it's essential you reconcile your accounts regularly to ensure accurate records. Refer to this article for proper guidance: Reconcile an account in QBO.
You're welcome to drop by again if you have any queries concerning contractors or any concerns with QuickBooks. We're here to assist you whenever you need us. Just mention me in the comments.
