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Refund Customers on applied invoices
I need help with a workaround and keep books clear: I received (2) customer payments, applied to invoice and deposited. Turns out they were for another vendor's invoices and I need to refund money. How do I properly credit so I can refund the customer the funds and back out payments on the invoice (full amount needs to show again as they will pay it later)?
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Payments
You can create a credit memo to refund the payment to the appropriate customer, Joshua71.
This will allow you to accurately reflect the returned amount in your financial records. To create a credit memo, see the steps below:
- Go to the Customers menu, then Create Credit Memos/Refunds.
- Select the customer from the Customer:Job dropdown.
- Enter the items you're giving a credit for.
- Click Save & Close.
- In the Available Credit window, choose give a refund.
- Hit OK.
After that, you can now give a refund to your customer. For a detailed guide, follow option 2 of this article: Give your customer a credit or refund in QuickBooks Desktop for Windows.
For future reference, you can send statements to your customers providing summaries of their invoices, payments, credits, and outstanding balances.
If you have additional questions, feel free to return to this thread.
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Payments
If it is in the same period, you can go to the payment and just un apply the payment. So the invoice will now have an open balance. Then write a check to customer to refund the wrong payment and use the accounts receivable account