It took me two hours with QB Desktop support to find the answer to "How do I convert a PO to a Bill?"
A client had paid a deposit on an order and for this to reconcile I needed to show the payment in QB. After being told it can't be done, I kept rewording the issue and after two hours of non sense about what's my client's account number, email, and how many companies do they have and was the software installed on Desktop or a laptop [none of which affects the question or the answer!!!], the rep asked me "Why don't we just convert the PO to a Bill?" (lots of grumblings)
So this is how you do it...
Go to the VENDORS tab, and select 'Enter Bills'
Enter the vendor of the PO, and a pop-up window comes up asking if you want to bring the information over to the bill from an open PO....Yes. Another pop-up window comes up with a list of Open POs. When you select the Open PO, it fills in the Bill.
To make your payment, select the Pay Bills icon towards the top. The 'Amount Due' will show the entire amount of the Bill, 'Amount To Pay' will also show this amount. To make a partial payment on this bill, change the 'Amount to Pay' to the current payment. Check the date and bank account to avoid reconciliation issues.
I hope this saves you two hours and hopefully, blood pressure pills.
