Payments

Thanks for getting back to us, @kelsey4.

Yes, you can create a new expense transaction to record the payment. Once done, you can follow the suggestion shared by Rustler to apply the bill when it comes in and pay the balance due.

Here's how:

1. In the left menu, click the + New button.
2. Select Expense.
3. Choose the Payee name and Payment account.
4. Go to the Category details section.
5. Under the Category column, select Accounts Payable (A/P).
6. Enter the description and the amount.
7. Click Save and close.

Then, enter the bill when it arrives and apply the prepayment. See this link for more information: Enter bills and record bill payments in QuickBooks Online.

I've also included these references that help you manage your expenses and vendors: 

• Enter expenses, pay bills, write checks, and manage suppliers in QuickBooks Online
• Run reports in QuickBooks Online

Please know we're always available here to help you succeed with QuickBooks. Just post a response, and the Community will be sure to get back to you. Take good care, @kelsey4.