I hope you're doing well, @Protocol2000.
All active and inactive accounts will show in the report if there are transactions assigned to them.
I recommend customizing the report. You can choose which accounts to show in the Balance Sheet and exclude the one with the negative balance (your previous bank account). Here's how:
- On the Balance Sheet report, click the Customize Report button.
- Navigate to the Filters tab.
- Type Account in the Search Filters box.
- From All accounts drop-down arrow, choose Multiple accounts.
- Select the accounts you want to show in the report by putting a checkmark.
- Hit the OK button, then OK again.
For additional information, you can check this article: Customize reports in QuickBooks Desktop. This also contains steps to create a summary and detailed reports, as well as setting up scheduled reports.
A negative balance on your Balance Sheet could be the cause of your source account (an Accounts Receivable account) and the target account (the balance sheet account - your bank account) not balancing. I recommend reaching out to your accountant so they can take a look at how this account is set up and make a Journal Entry crediting the A/R account, so this will balance the account to zero.
Please refer to this article to see information on how Chart of accounts organizes your transactions: Understand the chart of accounts in QuickBooks.
Let me know if you have other questions or concerns. I'm always here to help. Have a beautiful day!
