Payments

Hi All, the conversation thread getting a bit long and starting to get confusing, but really appreciate everyone's help!  Richardgreen initiated the post and I, ndfbroadwick, chimed in with a similar problem.  In hopes of reaching a final solution to both our problems, outlined below is a recap of our situations.  I believe we both understand that comingling accounts is bad bookkeeping practice, the  accounting concepts/logic provided are all very helpful, and the erroneous steps previously taken had already occurred so we just need to know best way to properly record the one-time transactions into QB step-by-step.  Thank you so much!

1. Richardgreen's scenario (using QuickBooks Pro 2011):

I have a client (Company A) who has an American Express (AmEx) credit card setup in their QB company file.  Since the beginning, when the Company A company file was created,  the owner has been making payments on the AmEx card using their Company A business checking account.  The owner of Company A recently opened another business (Company B).  In June the owner made the AmEx payment from the Company B bank account instead of from the Company A bank account because she didn’t have enough money in the Company A bank account.  Going forward the owner said the source of the AmEx payment will depend on the month, based on which account has the funds to pay so this scenario could happen again.  Since the AmEx account is set-up in Company A's QB company file how would I make the entries in Company A and B’s QB files when the payment comes from a company file that doesn’t have the AmEx card account in it?  Company A and Company B have separate checking accounts.   The client uses QuickBooks Pro 2011.  NOTE: I know one solution is to suggest when the owner knows she wants to pay the AmEx card with Company B's checking account she  writes a check to Company A for the payment amount, deposits the check in Company A and makes the payment from Comany A's checking account. Since this involves extra work for her she may not want to do this, soas an alterantive I'm looking to see if there is an easy way to make the entries in both company files.

Thanks to all who responded to my question!

Another question was asked by @ndfbroadwick in this thread so I'm confused if any of the responses that came in after that question apply to my scenario. 

@Teri @qbteachmt  @Rustler @vpcontroller --- client now understands how their actions have caused bookeeping problems. She will not get a 2nd AmEx card for Company B but has agreed to write a check from Company B to Company A if she doesn't have the funds in Company A's bank account to pay the AmEx card. There's at most 2 payments paid from the wrong company in 2017 that I need to account for in the 2 Company Files. Can someone tell me the easiest way to make the entries so I can put this headache behind me and move on? THANKS!!!  

 2.  ndfbroadwick's scenario (using Quickbooks Pro Desktop 2016):  

I have a very similar situation.  The owner has 2 companies and each has it's own separate company QBs account.  Company A is the Amex cardholder.  The owner used the Amex to pay for some Company B expenses.  For simplicity, the credit card bill total was $1000.  Company A total charges was $700 and Company B total charges was $300.  Instead of Company B reimburse Company A, Company B made a direct payment of $300 to Amex.  And Company A paid its $700 to Amex.  How do I record the entries properly in each company's QBs account?  

-  Do I enter all of the credit card charges including Company B's incurred expenses in Company A account?  If so, what is the appropriate account type/name for entering Company B expenses?

-  How do I make sure of clearing the balance sheet for each company account?  My situation happened inadvertently and won't happen again!   Teri pointed out the logic to follow/entries, however can you provide the actual steps to properly record the entries?  I'm using QB Desktop.  As QBTeachmt mentioned, if using Desktop, then go to Banking menu > enter Credit Card Charge...this would be my first step in Company A.  Then how do I proceed?