Thanks for joining this thread, @ushuaia_22. I'll clarify a few things about how the bill works in QuickBooks Online (QBO).
In QBO, you'll enter an Expense transaction at the time of purchase for goods or services that have already been paid for or for items paid-on-the-spot. On the other hand, if you purchase something and want to pay for it later, you can use Bill to track what you owe.
For more information about the difference between an expense and a bill, see this article: Learn the difference between bills, checks, and expenses in QuickBooks Online.
If you want to pay the bills in the future, you can simply use the Pay bills feature in QBO. For your reference in entering the bills and processing the payments, visit this article: Enter bills and record bill payments in QuickBooks Online.
At this time, the option to manage the client's access is unavailable.
For now, I suggest sending feedback or feature requests to our developers. You can submit them directly from your QBO account. Here's how:
- Go to the Gear icon, then select Feedback.
- Enter your suggestions, then select Next.
Also, the billable expense option is used when you incur expenses on your customer’s behalf when you perform work for them. It can only be used to reimburse them when they receive their invoice.
Let me know if you have other concerns about managing business expenses and bills in QBO. You can drop a comment below, and I'll gladly help. Take care!
