Welcome back to the QuickBooks Community, SaraLee22. I'll be sharing details about recording a fee in QuickBooks Online. This is to ensure you'll be able to match your transactions.
Recording bank deposits in QuickBooks Desktop helps you to combine multiple transactions into a single record so QuickBooks matches your real-life bank deposits. Then, some banks add service charges and processing fees. That said, I recommend don't edit the original transactions in QuickBooks rather, making a fee deposit and posting it to the expense account.
Here's how:
- Go to the Plus icon and scroll down to the Add funds to this deposit section.
- Enter the fee as a line item.
- Select who the fee was from (for example, the bank charging you).
- Select Bank Charges (expense account) from the Account dropdown.
- Enter the amount fee as a negative number. For example, if the fee was the US $.50, enter –.50.
- Review the deposit total with the bank fee.
- Click Save and close.
To see further details on how deposit works in QuickBooks Online, you can open this article: Record and make bank deposits in QuickBooks Online.
Once done, you can now go to the Banking page and review the downloaded entries by matching them to avoid double transactions: Categorize and match online bank transactions in QuickBooks Online.
Lastly, you may refer to this article to view steps on how you can reconcile your accounts so they always match your bank and credit card statements: Reconcile an account in QuickBooks Online.
Don't hesitate to click the Reply button below if you have more questions about managing your entries. I'm always willing to help you out.
