Yes, there's away to assign an expense to an invoice, support-jlchapju.
In QuickBooks Desktop, you need to enter a billable expense and incur it to your customers.
We'll begin by setting up the preferences that'll allow us to mark expenses as billable and enter a markup percentage. Let me walk you through the steps on how to do it:
- From the Edit menu, choose Preferences.
- Select Time & Expenses.
- Go to the Company Preferences tab.
- In the Invoicing Options section, check the Mark all expenses as billable option.
- Enter the Default Markup Percentage.
- You can leave this blank if there isn't a default percentage for the markup. - From the Default Markup Account drop-down menu, choose the correct account.
- If you don't have one yet, you can always scroll up and select Add New to quickly create a markup account. - Click OK.
After we've set it up, allow me to guide you on how to enter an expense:
- From the Vendors menu, select Enter bills.
- Choose the Vendor.
- Enter the Date.
- Fill in the appropriate details in the following fields:
- Account: Make sure to choose the correct account.
- Amount: Enter the total amount of the bill.
- Memo: You can leave this field blank if necessary.
- Customer:Job: Choose the customer billable for this expense. Choosing the customer will automatically mark this expense as Billable. - Click Save & Close.
We're almost done. Now, we just need to create the invoice for the customer with the marked up amount. Here's how:
- Click the Customers menu, then select Create Invoices.
- Enter the customer that you entered on the bill.
- On the Billable Time/Costs pop-up window, choose Select the outstanding billable time and costs to add to this invoice.
- Go to the Expenses tab.
- Select the right expense.
- In the Markup Amount or % field, make sure the correct amount or percentage is entered.
- In the Markup Account field, make sure the right account is selected.
- Click OK, then Save & Close.
If you're using QuickBooks Online, check out this link for instructions and detailed steps: Enter billable expenses.
Keep me posted if there's anything else you need about this by commenting below. I'm always around to help you.
