Other questions
Thanks for the additional details, @FlyOverLand.
I'll help you get rid of the open vendor balance in QuickBooks Desktop.
Based on your original post, I can see that the open balance doesn't match the vendor list on the left. The usual cause of this incorrect amount is a transaction error. To isolate this, you can run a Vendor Balance Detail report.
Here's how to do it:
- Select the Vendors menu, and then Vendor Center.
- Choose the vendor with open balance discrepancies.
- Go to the Transactions tab on the right.
- Select Balance Details from the Show drop-down.
- You can also use the Filter by and Date drop-down arrows to narrow the transaction list further.
- Click View as a Report from the Run Reports drop-down.
- Review the transactions.
If the balance is too high, you may have paid a bill using a check instead of going through the Pay Bills window. To fix this, please refer to bill shows as unpaid after writing a check article at this link.
If the balance is too low, you may have entered the wrong amount in a transaction. You can look for the bill or bill payment in the Vendor Balance Detail report and then edit it.
To learn more about this, please head to this link: Adjust the current balance for a vendor.
Also, QuickBooks Desktop will automatically create a bill for the vendor if you've entered an amount in the Opening Balance field. This can cause balance issues. To remove this, you'll have to open the bill and delete it.
Lastly, you can pull up other vendor-related reports to know and settle your payables. To achieve this, navigate through the Reports menu. Then, select one from the Vendors & Payables section.
I'm still up and running if you need help with handling vendor transactions or anything else related to QuickBooks. Take care!
