Good day, kentx6,
I can share some insights about QuickBooks users and licenses.
You're right! All QuickBooks Desktop software enables you to set up different users to access a company file. However, if you're using a single license (standard), accessing and making changes on the file can only be done one at a time.
The reason why 2-user licenses cost more than the standard license is that it enables several users to use the multi-user feature. The multi-user mode in QuickBooks allows multiple users to install and use the same company file at the same time over a server network.
In addition to that, if you have both a laptop and desktop PC, and you're the only person using QuickBooks, you only need one license. You can just add another user if you need another person to work on your company file. Here's how to create user accounts in QuickBooks Mac:
- Select QuickBooks and choose Preferences then Users and Passwords. You can also go to Company then Users and Passwords.
- Create an administrative user.
- Create a user account for each user who will be working with the company file.
You only need to get additional licenses when additional people need to use QuickBooks on their computers. You might find this user-guide helpful: http://qblittlesquare.com/wp-content/uploads/2015/09/QBM-Users-Guide-150923-opt.pdf
Please let me know if you need further assistance, kentx6. I'm here to help you anytime. Have a great day!
