Hello there, @ RKN.
You can create a bill then add the expenses. Then check it if it’s the same screenshot that shows negative.
Here’s how to create a bill:
- From Home Page, choose Enter Bills.
- In the Vendor drop-down, select the vendor you'd like to create a purchase order for.
- Select the date.
- Fill in the other necessary fields.
- Hit the Save and Close button.
On the other hand, you can create a check transaction in QuickBooks Desktop. This is used when you want to recognize an expense and record payment all at once. Here’s how to create a check:
- Click Banking at the top.
- Select Write Checks.
- Enter the necessary information.
- Click Save & Close.
After recording what you owe in QuickBooks Desktop, you can use Pay Bills to settle your payables for different vendors. Please check this article to see the steps: Pay bills in QuickBooks Desktop.
Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.
