Yes, you can convert a purchase order (PO) to a vendor invoice or bill and link it to the check to apply the payment, Susan.
Let's convert your PO to a bill first. Here's how:
- Go to the Vendors and click Vendor Center.
- Select the vendor for whom you created the purchase order.
- From the New Transactions dropdown, choose Enter Bills.
- After you select the vendor, QuickBooks will prompt you with a message; hit Yes.
- Ensure all the details are correct, then click Save & Close.
Regarding the downloaded transaction that was labeled with the vendor’s bank as the payee, QuickBooks will use the details provided by your bank.
Now, let's link the bill to the payment to close the transaction. If the transaction is still on the NEED YOUR REVIEW page, we'll have to click the Select Bills to Mark as Paid to match it to the payment. Here's how:
- Go to the Banking menu.
- Choose Bank Feeds, then Bank Feeds Center.
- Select the bank account used for the payment
- Click on the Transaction List.
- Locate the corresponding Purchase Order, and choose the Select Bills to Mark as Paid.
- Enter the Vendor name.
- Hit Add to QuickBooks.
If the transaction has already been added, we can utilize the Pay Selected Bill to link it to the check payment. Then, we'll update the Payee to the vendor's name and change the Account to Accounts Payable.
Let us know if you need further assistance. We're ready to help.
