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We can create a bill for the vendor if these expenses can be adjusted in the future and paid later, Mgwiozdowski. Since you mentioned journal entries as your way of tracking your vendor expenses, there are scenarios that we need to consider. I'll lay those out for you.
When using Journal Entry to track vendor expenses, there are three scenarios we need to take a look at. From there, we can provide the correct process on how to deal with them:
- When journal entry is debiting Accounts Payable.
- When journal entry is crediting Accounts Payable.
- When journal entry is affecting Accounts Payable.
If you enter your journal entry as shown in scenarios 1 or 3, it will generate a credit that can be applied to a bill. As a result, we're unable to create a check for the vendor as a form of payment directly. Instead, we will need to delete the journal entry. After that, we can proceed with one of the following options:
If scenario 2 is followed, a payable will be created for the vendor. We can easily pay the bills and print them.
Those scenarios are based on things I've replicated. It is still best to reach out to professionals/accountants before taking any of those actions.
Moving forward, you can utilize the Bills, Bill payments, and Expense when managing your vendor transactions in QuickBooks Online.
Additionally, it's important to understand the distinctions between bills, checks, and expenses. Here’s an article: Learn the difference between bills, checks, and expenses in QuickBooks Online.
Additionally, I suggest considering our QuickBooks Live Expert Assisted service to enhance your QBO experience. Our knowledgeable team of experts stands ready to provide immediate support tailored to your business's unique needs. They will assist you in navigating your plan's features, accounts, customers, and vendors.
I'm here to assist you further if you have more questions or issues concerning your bills and payments. Please feel free to add any additional concerns or queries in the comment section below, and I’ll be glad to provide you with the necessary information and support.
Disclaimer: Please be aware that I have made modifications to a previous answer. The details posted above is the update one.