Tracking the remaining billable time on a project is fundamental for the project and financial management of your consulting firm, Prostang. We can use the progress invoicing feature to update the hours left against customer estimates. I'll also take note of the inconvenience you experienced during your previous help session.
The amount from the converted estimate to an invoice will only be reduced if you entered a negative billable time entry. With this, I'd like to know how you recorded the transactions in the program. When converting the estimate to an invoice, did you add the billable time entry? If so, please ensure that the progress invoicing feature is enabled so that the billable time entry does not get included in the next conversion.
Moreover, the progress invoicing feature allows you to organize project payments from start to finish. If you haven't enabled it, follow the steps below:
- Go to the Gear icon and select Account and settings.
- Navigate to the Sales tab.
- In the Progress Invoicing section, click Edit.
- Turn on the Create multiple partial invoices from a single estimate switch.
- In the Update your invoice template? window, select Update.
- Click Save, then Done.
Check out this material for more details: Set up and send progress invoices in QuickBooks Online.
Furthermore, explore QuickBooks Payroll to streamline the time-tracking process and handle entries effectively.
To explore more ways to include paid or unpaid invoices, refer to this article: Add existing invoices to projects in QuickBooks Online.
For future reference, use this guide to learn ways to trace expenses related to work made by your employees: Track hourly labor costs and profitability by project in QuickBooks Online.
Our goal is to provide an efficient method to manage the balance to be billed seamlessly. For further assistance, please do not hesitate to reach out again. Have a wonderful day!
