Changes made by the System Administration in QuickBooks Online (QBO) are triggered by a few different reasons, Kimbpps.
These automated processes help ensure data consistency and proper record-keeping across your QBO account. They include:
- Manual changes are made that directly affect another record. This happens after editing a payment that's applied to an invoice.
- Third-party app integration. Syncing or downloading data from external applications can result in changes logged as System Administration actions.
- Automated transactions. When recurring transaction templates generate or add new entries automatically, these are attributed to System Administration.
- Banking synchronization. Updates from connected online banking services can prompt system-level changes.
These System Administration activities are important for maintaining the integrity and accuracy of your QBO data, even though they may not be directly initiated by you as the user. The audit log helps track these automated changes for transparency and record-keeping purposes.
For now, there's no option to prevent the system from making these changes. The system will also continue to log these changes if any of the previously mentioned events will happen.
For additional reference, I'd like to share these articles that can be helpful in your future work with QuickBooks Online:
Let me know if you have any other questions when using the Audit log to track the changes in your account. We're always here to make sure you have all the support you need.
