Other questions

I appreciate your prompt response and the screenshot you've added regarding your concern, Kimmy. I'm here to share more details about the Purchase Order (PO) and ensure its status remains open in QuickBooks Online (QBO).

Based on the image you've added, the PO is not associated with your bills. That's why there are no linked transactions under the PO's Amount.

On the other hand, we can follow my colleague's advice above to avoid the PO from automatically closing. That said, you can utilize the Item details section instead of the Category details to save a PO amounting to zero.

By entering your PO's details in the Item details section, ensure you input at least one quantity (QTY) value for each item line. Doing so secures its status to remain Open once saved.

Following that, you can link it to your bill. To help you with this task, please refer to the Add a purchase order to an expense, bill, or check section from this link: Add purchase orders to vendor transactions in QuickBooks Online.

I'm also adding this resource to help you once you need a complete contrast of the money moving in and out of your business: Run a Profit and Loss Comparison Report in QuickBooks Online. This way, you can review the productivity of your business in a given timeframe.

If you require additional assistance with your PO or other transactions in QBO, please add a comment below. I'm one reply away.