Hi there, jac49.I can see how this option would be useful to you.
Currently, archiving your data in QuickBooks Desktop is unavailable. You can reduce your file size by using the Condense Data utility. This process still keeps your data and minimizes the risk of data damage. Please keep in mind condensing data in your account is irreversible.
To learn more about this process, feel free to read through this article: Use the Condense Data utility.
I've also included some articles in case you need some ideas about creating a backup, as well as modifying reports to acquire the data you need:
Feel free to comment below if you need further assistance or have additional QuickBooks-related concerns. The Community space is open 24/7, and we'll be here to help you again. Take care, and have a good one!
