Other questions

Hi there, JBORNC.

Thank you for visiting the QuickBooks Community. I'll be sharing steps to ensure you can record the check for reimbursement based on the QuickBooks version you're using.

Once you have already set up the steps above or created a reimbursement in QuickBooks, you can now update your accounting preferences to make sure the reimbursement amounts post to the correct account in your chart of accounts.

For QuickBooks Online, you can open this article to see steps on how you can set up the payroll accounting preferences for the reimbursement pay type: Change your accounting preferences in QuickBooks Online Payroll.

Then, if you're using the QuickBooks Desktop Payroll version, you're asked to choose an expense account while setting up the payroll item. If you want to make sure or change your account, please follow the steps below.

1. Go to the Employees menu at the top and select Manage Payroll Items. Then, choose View/Edit Payroll Item List.
2. Open the payroll item you’d like to review.
3. Click Next until you get to the Expense account.
4. Review or make changes and select Next until you can select Finish.

After that, you’re now ready to reimburse your employee by creating a paycheck. Then, enter an amount in the Reimbursement field to record the check for reimbursement. 

Here's how for QBO:

1. Go to the Payroll menu on the left panel and select Employees.
2. Choose Run Payroll. Then, you can select your desired payroll schedule and click Continue.
3. Select or review the QuickBooks Bank account to track your payroll, the Pay period and Pay date.
4. Select the employees you'd like to pay.
5. Enter hours, compensation, memos, or any other necessary paycheck info.
6. Select Preview payroll.
7. Select Preview payroll details or Submit payroll.
8. Select Finish payroll.

You can click this article to see further details and how to perform the process if you're using QBDT: Reimburse your employee.

Lastly, you may refer to each article below on how you can run several payroll reports in QBO so you can use them to view useful information about your business and employees. Then, to a quick view of your payroll totals, including employee taxes and contributions in QBDT.

• Run payroll reports in QuickBooks Online Payroll.
• Create a payroll summary report in QuickBooks.

Don't hesitate to post again or click the Reply button below if you have other concerns with reimbursement. I'm always here to help, JBORNC. Have a great day!