Create the backup file (QBB) and secure it as the archive file.

How would they go about viewing that file to run reports if they needed to?

How would they view the file to run a report if they needed to?

Which QB Desktop year version did they use? If their license has expired, they can utilize the trial version for QB Desktop to open it later.

The version is Enterprise 2018 Contractor.

Hi there, spinman. 

I can share additional information about viewing your data in QuickBooks Desktop.

To view your data, you can use your backup company file (.qbb) to restore your company file in QuickBooks Desktop. Here's how:

1. Open your new version of QuickBooks Desktop.
2. Go to the File menu, then select Open or Restore Company.
3. Select Restore a backup copy then Next.
4. Browse your computer for your company file (.qbb), then select it to Open.

I've also included some articles in case you need some ideas about creating a backup, as well as modifying reports to acquire the data you need:

• Back up your QuickBooks Desktop company file.
• Create and open portable company files in QuickBooks Desktop.
• Customize reports in QuickBooks Desktop.

Feel free to comment below if you have clarifications about viewing your data in QuickBooks. I'll be happy to help you. Keep safe!