Warm greetings, Lynn85. I understand that you want a way to differentiate between goods that are currently in stock and goods that are on order.
When you receive the invoice from your supplier, you can make a purchase order for the goods you bought. This feature will allow you to track the items that are on order and the items that have been received. This is a workaround to the goods receipt note.
On the other hand, please know there's no direct feature to differentiate goods on hand and order. Alternatively, you can generate the Stock Valuation Summary to view all the quantities on hand. Run the Stock Valuation Detail to see all transactions for each inventory item and how they affect quantity on hand, value, and cost.
For more detailed information, visit this article: Use reports to see your sales and inventory status.
Moreover, you can adjust your stock quantity on hand in QuickBooks Online without recording a purchase or sale to match what you have in store. Additionally, you can view your transaction details to see whether they are open, closed, paid, partially paid or overdue.
Whenever you need my assistance regarding your inventory, click the reply button below. I'm always around to help.
