I'll share some tips to help ensure that your workflow aligns with your specific business needs, info1804.
Based on your description, it appears that the income is received from these clients as a service charge related to the 13 properties.
Sending the invoice to the companies responsible for the properties will guarantee that you accurately bill and track the earnings. This way, you maintain a clear record of transactions and make it easier for the clients to process the payments accordingly.
You'll also want to consider adding the properties as classes for a more consolidated view of income and expenses. This will help you analyze the overall performance of different segments of your business.
If the funds sent to you are upfront deposits, follow the steps highlighted in Step 1-3 sections of this article to set up and record them: Manage retainers. On the other hand, if they're regular payments, we'll have to create a bank deposit affecting the Accounts Receivable account. When you're ready, here's how to enter and pay the invoice:
- Add the invoice.
- Head to the Customers menu, then scroll down to Create Credit Notes/Refunds.
- Pick a customer and select the deposit or retainer item you created from the Item drop-down list.
- Enter the amount of the deposit and hit Save and close.
- In the Available Credit pop-up dialog, select Apply to an invoice and click OK.
- Choose the invoice, then hit Done.
Additionally, feel free to read this article to learn how to track your sales, receivables, and profitability more accurately: Get started with customer transaction workflows in QuickBooks Desktop.
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