Thank you for clarifying the details of your concern, Chloe. I see that you're assigning vendor bills to liability accounts, which is why these amounts are appearing as negative in your purchase report.
In QuickBooks Online, when a vendor bill is assigned to a liability account, such as an accrual account, it will indeed show as negative amount in the purchase report. This happens because purchase reports are designed to track expenses, and assigning a bill to a liability account is considered a reduction in your liabilities rather than expense.
Currently, there isn't a direct way to prevent purchase report from displaying negative value in this case, as the system interprets transactions to a liability account this way.
To ensure accurate tracking of your expenses and avoid confusion in reports, vendors bills should be assigned to an expense account.
However, if you need to post a bill to a liability account for accrual purposes, be aware that it will show as negative in purchase-related reports. If you prefer to track this separately, you can create a Custom Report to better reflect these types of transactions.
I'd also recommend discussing this further with your Accountant to see if they have additional reporting strategies that can help you with this.
Additionally, you might want to check out this article to learn how to add an accepted purchase order to a transaction for your supplier: Add purchase orders to expenses, bills, or cheques in QuickBooks Online.
Let me know if you have further concerns about your purchase report or have any QuickBooks-related concerns. I'm here to help.
