Hi, @dougj.
Allow me to provide additional clarification about matching downloaded transactions in Quickbooks Online (QBO).
To be able to match the transactions accordingly. First, you must create an expense account for the processing fee if you don't have set up one.
- Click on Accounting at the left pane.
- Select Chart of Accounts.
- Click on New.
- In the Account dialog, create an Expense account for Bank Charges, and add the name.
- Select Save.
Once you have an expense account for the processing fee/s, you can now resolve the difference between the invoice and the payment when matching transactions from your bank feed.
- Click on Banking at the left pane.
- On the Bank and Credit Cards page, make sure you have selected the Bank Account with the transaction.
- Locate and select the transaction on the For Review tab.
- Select Find Match.
- In the Match transactions window, select the checkbox of the appropriate Invoice.
- Select Resolve Difference to open the Add resolving transactions fields.
- Select Add new transaction.
- From the drop-down list in the Category field, select the Bank Fees (processing fee) expense account you created.
- Enter the negative Amount of the bank/processing fee.
- Select Save.
Once completed, your transaction is now matched off against the invoice and the bank fees are accounted for.
For further details about matching and categorizing your downloaded transactions, you can check this article: Match and categorize your downloaded bank transactions.
You can also check our help articles in case you have any other QuickBooks concerns in the future: Help articles for QBO.
Let me know if you have any other questions about the steps provided above. I'm always here to help.
